2023RS40 - HR Director

Our client, a major French multinational which operates in various aspects of the energy industry, is looking for its new HR Director. The person must be based in Abu Dhabi and will work directly under the supervision of the Deputy Managing Director for the Middle East.

Summary:
the Regional HR Director is leading all HR activities, ensuring the implementation and the consistency of HR policies within all the company’s teams and coordinating HR topics with the company’s subsidiaries in the region.

For that purpose, the HR Director currently directly manages the following team (the team will grow with the development of the company business in the region):

-             1 admin manager in the UAE (50% time)
-             1 HR assistant UAE
-             1 PRO UAE
-             1 HR/admin assistant, Bahrain

Key Responsibilities: 
In particular, the HR Director is responsible for:

1. HR Procedures, Policies & HR Processes
   In concertation with the management of all entities concerned:

• Prepare the missing HR procedures & policies.
• Maintain and update the existing HR processes, procedures & policies, based on Employee’s needs and as per the company policies and the evolution of local Labour Law and regulations.
• Present the policies & procedures to managers and employees
• Ensure employees follow all the policies and procedures, support the management to have the policies and procedures applied
• Ensure the equal treatment of all employees in the application of the rules & policies
• Update the employee handbook for the newcomers and define and arrange a suitable onboarding process.
• Pursue and enhance the facilitation of the Newcomers day

1. Talent acquisition, recruitment, Development & Training

Recruitment

• In cooperation with the direct manager, draw up the Job description and review the Staff Request for Hire Form.
• Arrange appropriate recruitment advertising, job posting, suitable interview & selection method.
• Maintain a pool of suitable recruitment agencies with agreements duly signed in respect of compliance internal rules
• Screen the CVs and conduct the first round of interviews
• Create interview schedules.
• Initiate and manage the full VIE recruitment process.
• Ensure timely recruitment & onboarding administration: informing candidates, making offer to selected candidates, drawing up offer letters and employment contracts, fill in the relevant payroll information in the payroll file.
• Make work environment ready for the first working day: Requesting mail address, ordering laptop, mobile phones for news comers.
• Conduct the induction program as per the defined onboarding process.
• Follow up on new starter’s progress (interview after the probation period).

Individual & Team Development

• Manage the annual performance appraisal process.
• Advise managers on appraisal process & best practices.
• Ensure appraisals are carried out within the determined time frames.
• Analyse the data.
• Conduct people reviews (high potential, succession planning) with management team to identify potential next steps for key staff.
• Maintain the work structure by updating the job descriptions.
• Identify & facilitate team buildings & development activities as well as rewards & recognition.
• Manage leavers (dismissal/redundancy/resignation/end of expatriation).
• Create & conduct exit interviews and oversee exit procedures
• Facilitate the “Career Committee” with all HR and Managers within the region

Training

• Identify the training needs coming from appraisals & business requirements.
• Monitor the training budget.
• Design, monitor & ensure maintenance of the annual training plan and that all administration is carried out (enrollment, updating training records).
• Source suitable training & development solutions (including seminars, workshops and conferences) & ensure that the effectiveness of the training is evaluated.
• Plan and follow-up training sessions for sensitive subjects such as diversity…

1. Administration & Payroll

- Managing the team in charge of administration and payroll, whom duties are the following:

1. Create and maintain employee’s past and current records and keep employee’s file up to date.
2. Handle salary certificates, NOC letters as well as memos, increment letters…and other reports and documents received or requested by the employees.
3. Follow up the leaves, work from home planning.
4. Follow up the annual leave tickets booking for the employees and their family.
5. Administrate the monthly payroll.
6. Implement pay structure revisions.
7. Verify the employees’ personal expenses reimbursements are in line with their benefits.

- Ensure a proper availability and good working of the payroll software

• Ensure employment contracts & other documents are legally compliant.
• Provide advice to staff & management when applicable on HR & administrative matters.

4.  Employee Relations

• Assist management on appropriate communication & strategies to enhance management & employee relationship.
• Maintain knowledge of legal requirements to manage day-to-day HR operations, to reduce legal risks ensuring regulatory compliance and advise management on consistent use of HR procedures / policies / handbook such as disciplinary / grievance / health & safety / new employment legislation.
• Resolve employee relations issues and advise management.
• Draft and update of service/secondment agreements.

5. Advisory Role to Management

• Prepare HR components (strategies and initiatives) of the budget and MTP
• Safeguard the culture, values & ethics of the group
• Coordinate the internal survey
• Manage relationship with legal advisors (implementation of new Labour Law…).

6. Compensation & Benefits

• In accordance with the Group compensation policy, design and propose to the management Compensation & Benefits policy and guidelines for local contracts.
• Conduct regular benchmark with comparable companies on local market, to form attractive employee compensation and benefits program.
• Advise management on appropriate salary levels in recruitment, promotions and annual salary increases.
• Negotiate and follow up the medical insurance and other insurances related to employees’ health and safety.

Profile:

• Bachelor’s degree in human resources, Business Administration, or a related field.  A master’s degree is a plus.
• Proven experience as an HR manager or a similar role, preferably in a regional or multi-site capacity.
• In-depth knowledge of local labor laws and regulations.
• Strong understanding of HR best practices and industry trends.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work collaboratively and build effective relationships with stakeholders at all levels.
• Demonstrated leadership skills and the ability to influence and drive change.
• Proficient in HRIS and other HR-related software.

Interested candidates, please apply online. Only shortlisted candidates will be notified.

APPLY

In case your profile matches the offer, we will contact you as soon as possible. If you do not receive feedback from us within two weeks, please consider that your application has not been selected for this offer.

Please note that we only consider candidates who are already in the United Arab Emirates.